We generate aggregated analytics data about the use of our Site so we can maintain and improve the Site and develop new products or services. We also use statistical data to prevent fraud and protect the security of our Site. We process this Personal Data based on our legitimate interests to develop and improve our products and services and to prevent fraud.

Users

When you use our Service, we collect the following information about you:

Registration Information

In order to use the Service, you must register with your Google account. When you register with your Google account, you allow us access to your account information. This includes your name, email address, Google account username, and other information Google provides us about you. We use your Registration Information to allow you access to our Service, save your preferences, contact you regarding the Service, protect the security of our Service, prevent fraud, and address any issues that arise.

We may also use your Registration Information to send you marketing communications about our Service, including newsletters and updates. You can opt-out of marketing communications at any time by following the instructions provided in the communications.

Calendar Information

When you use the Service, we collect the information that you include in your Google Calendar, such as meeting titles, contacts, locations, and other details. This data is used to provide the Service, including support where applicable, and to improve the Service.

Meeting Content

When you use the Service to produce a summary of your meetings, we record and transcribe the meeting. This data is used to provide the Service, including generating summaries and follow-ups, and providing support. We also use this information to improve our Service.

Payment Information

If you subscribe to our Service for a fee, we receive information related to the purchase, such as the last four digits of your credit card number. We use this Personal Data to process your payment and to prevent fraud. We process this data to perform a contract with you and based on our legitimate interest to protect ourselves and our customers.

Analytics

JOTai strives to continually improve our service for our users. To that end, we learn information about you when you access or use the Service. We use third-party analytics tools, such as Fullstory, Google Analytics, and Mixpanel, to automatically record and collect certain information about your interaction with the Service. This includes the IP address from which you access the Service, your estimated location based on your IP, time and date of access, type of browser used, language used, links clicked, and actions taken while using the Service. The legal basis under EU law for this processing is our legitimate interest in monitoring and securing our Service.

For more information about how Google collects information and how you can control such use, see: Google Privacy Policy.

Users of the JOTai Feedback Loop

If you are a member of our JOTai Feedback Loop, we process any Personal Data you provide, including your name, profile, posts, responses, reactions, and private messages to our page and/or account. We use the feedback (including any Personal Data) we receive from the JOT Loop to fix specific bugs, generally improve our Service, and develop new products and services. If you would like us to cease collecting your feedback, you may choose not to engage with the JOTai Feedback Loop.

You Are Not Legally Required to Provide Us With Your Information

You are not legally required to provide us with your information. However, you will not be able to sign up for or use the Service properly without providing certain Personal Data, such as your Registration Information or your Calendar Information.

You May Opt-Out from Our Marketing Communications

You may opt-out of using your information for marketing communications by sending an email to: team@jotai.ai, or as otherwise provided in our marketing communications. By doing so, we will only delete the Personal Data required to contact you for marketing communications, while the rest of the Personal Data you submitted to us which is necessary to provide you with the Service will continue to be processed and used.

When Is Your Personal Data Shared with Others

We do not sell your personal information to third parties. We will not share your information with third parties, except in the events listed below or when you provide us with your explicit and informed consent.

We Will Share Your Information with Our Affiliate Companies

We will not share your Personal Data with our affiliates unless the effort to provide services otherwise necessitates it. In such cases, permission will be requested.

We Will Share Your Information with Our Service Providers

We will share your personal information with service providers who assist us with the internal operations of the Service. These services include cloud hosting, user authentication, application monitoring and logging, AI generation, storage of Meeting Content, application tracing, source code hosting, and analytics. These companies are authorized to use your Personal Data only as necessary to perform these functions and are bound by confidentiality obligations.